Email Retention Policy - Highlights

The volume of email in our system is increasing exponentially. Similarly, the size of emails has also been increasing. The combined effect has put considerable stress on our IT infrastructure needs for storage and management of email, causing significant financial and IT infrastructure challenges. In addition, establishing an Email Retention Policy with regard to how long emails are kept and when they should be deleted is a prudent business practice. 

This Email Retention Policy establishes the default retention period for email and the responsibility for implementation of this policy. This policy will go into effect beginning January 1, 2010. 

The Diocese of London email system will be configured to automatically delete emails that are

more than 120 days old. This automatic deletion applies to emails within the Inbox, Sent Folder, Draft Folder, etc.  This automatic deletion will begin January 1, 2010.

Our email system will also be configured to automatically delete all emails in the Deleted Items Folder that are more than 30 days old. This automatic deletion will begin January 1, 2010.

All staff of the Diocese of London should familiarize themselves with the Email Retention Policy.

To view the Diocese of London Email Retention Policy in its entirety, please click here.

To view information on how to Effectively Manage Your Email, click here.

To view Tips on File Storage, click here.

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